Job: Administrative Support (Staffing)

SUMMARY
Responsible for all administrative aspects of HR Enterprise Staffing.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Responsible for Enterprise-wide drug & alcohol testing processes/procedures and reporting.
Launch enterprise requisitions, internally, externally, and to external job boards.
Conduct AZ Division Pre Placement Process (preparing pre-placement packets and meeting with all new associates).
Collecting and tracking enterprise pre placement results (drug screen and alcohol results), background investigations, credit checks and all other documents and records needed prior to hire.
Communicate to Divisional HR Departments and Hiring Manager regarding pre-placement results.
Document Enterprise hire dates in ATS and closing requisitions.
Administer Enterprise Drug & Alcohol Policy consistent with both Company Policy and DOT-mandates.
Compose and type routine correspondence to applicants and internal customers.
Prepare Driver Qualification files for all new hires in accordance with DOT Regulations.
Tracks information regarding hires, terminations, applicants, drug and alcohol tests and other aspects of position in Excel and in HRIS system.
Copy correspondence or other printed materials.
Create, Maintain & Organize file system, and files correspondence and other routine records.

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

LANGUAGE SKILLS
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to create reports, and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Familiarity with Excel and database concepts and formulas.

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The successful candidate must be able to understand all policies, procedures, instructions, rules and regulations (including all safety training and safety information) associated with this position which is written in English. In addition, the successful candidate must be able to appropriately respond to these and, where needed, provide reports, presentations, information or communications in English.

Demonstrated attention to detail
MS Office (Word, Excel, PowerPoint, Email)
Operation of fax and copy machines
Familiarity with HRIS Systems (Ceridian, Microsoft Dynamix or other)
Must be willing to work flexible hours, Holidays and some weekends
Ability to work with little supervision and be self motivated
Excellent communication skills with internal and external customers
Must be self motivated and take initiative, work with little supervision.

EDUCATION and/or EXPERIENCE
HS diploma or GED and four years related experience and/or training; or equivalent combination of education and experience.