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Administrative Support Assistant -Capital Projects

at Ak Chin Indian Community

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Pay: $21,840 to $28,392/year
Salary : $10.50 - $13.65 Hourly $21,840.00 - $28,392.00 Annually
Posted: 2/6/2019
Job Reference #: 2331322
Categories: Administrative/Clerical
Keywords: clerical, office

Job Description

Overall Job Objective

Job Title:Administrative Support Assistant -Capital Projects
Opening Date/Time: Mon. 01/28/19 12:00 AM Arizona Time
Closing Date/Time: Fri. 02/22/19 11:59 PM Arizona Time
Job Type:FTNonExempt
Location:42507 W. Peters and Nall Road, Maricopa, AZ 85139, Arizona
Department:Capital Projects and GIS
Salary:$10.50 - $13.65 Hourly
$21,840.00 - $28,392.00 Annually
Salary Information:Offering salary will be made between the minimum to midpoint of the posted salary range for this position, based on qualifications and experience. Employees may progress through the full salary range, subject to their successful performance and annual budget approval.
 
Under general supervision and direction of the Capital Projects Director, Incumbents are responsible for filing, faxing, copying, directing phone and walk-in customers, performing basic data entry, record keeping, distributing mail, organizing and archiving documents, ordering office supplies and provide routine and non-routine clerical support to staff and/or management.  
 Minimum Qualifications:

High school diploma or GED and experience equivalent to one year full time clerical/office support work; OR completion of a post high school program in Office Practices, General Business, or closely related area may substitute for the required experience. Must have a valid Arizona Driver's License and be able to meet the Community's insurance carrier requirements. Must successfully complete a background check.
 Examples of Duties:
  • Performs general reception duties that may include: answering phones, directing inquiries to appropriate staff, greeting visitors, and providing department information.
  • Prepares and copies a variety of correspondence, e-mails, letters, memos and faxes.
  • Files documents alphabetically, numerically, or by other prescribed methods.
  • Receives and distributes incoming and outgoing mail
  • Receives and logs invoices and pay applications
  • Processes invoices & purchase order requests for payment
  • Manages cuff account spreadsheet, for the department.
  • Enters data and maintains corresponding files.
  • Assists with editing contracts/agreements and Resolutions.
  • Assists with preparing documents for Planning Development process
  • Assists with preparing Council Agenda items.
  • Performs spot checks of inventory and orders supplies as needed.
  • Prepares appropriate forms and documents to assist with maintenance requests, purchase requests, employee travel and reimbursements, and employee training.
  • Assists in maintaining department and staff schedules which may include; meetings, conferences, and workshop activities.
  • Helps organize and plan department events.
  • Performs other job-related duties as assigned.
  • Assists in maintaining department and staff schedules which may include; meetings, conferences, and workshop activities.
  • Helps organize and plan department events.
  • Performs other job-related duties as assigned.

 Other Requirements:
  • Knowledge of clerical/office support practices and procedures.
  • Knowledge of assigned departmental operations and functions.
  • Knowledge of customer service principles.
  • Knowledge of recordkeeping principles
  • Knowledge of basic mathematical concepts
  • Knowledge in filing procedures and practices
  • Skill in operating a variety of office equipment, including a computer and related software applications, telephone, fax machine, and adding machine.
  • Skill in maintaining files and records.
  • Skill in communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc, sufficient to exchange or convey information and to receive work direction.
  • Skill in preparing a variety of business correspondence, records, reports, documents and forms.
  • Skill in following oral and written instructions, polices, and procedures.
  • Ability to work effectively as a team member
  • Ability to establish and maintain effective working relationships with co-workers, management, other department employees, outside agencies and the general public.

 

Application Instructions

Thank you for your interest in the Ak-Chin Indian Community! Please click on the "Ak-Chin Indian Community Job Opening" button below. A new window will open to the job description. *Please note we require 10 years of work history and explanation of employment gaps longer than 3 months.