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Administrative Assistant II - Tempe
at MUFG Americas
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. At Union Bank, we aim to be the premier and most-trusted West Coast bank, serving customers with high-touch, local delivery and global capabilities as we leverage our rich, 150-year history. This is all part of our inclusive, high-performing culture supported by competitive Total Rewards, including our cash balance pension plan. Join a team that's working to fulfill its vision to be the world's most trusted financial group.
Under general supervision, performs complex secretarial and administrative duties for assigned department manager or business area.
(Responsibilities below are intended to describe the general job duties and not an exhaustive of all task assigned. Specific task or responsibilities may also be documented in the performance objectives.)
Major Responsibilities: Provide direct secretary support to assigned business area or manager. These duties may include: typing memos, memoranda, reports, etc from drafts; proofread and review for grammatical or numerical errors and general accuracy and completeness. Compose routine letters. Prepare, edit and assemble presentation materials/ agenda. Compose correspondence and reports where detailed research may be required. Create/maintain spreadsheets that include basic mathematical formulas. Maintain manager's calendar; arrange meetings, conferences, and schedule appointments. Receive and greet incoming visitors and direct them to the proper individual. Perform other functions such as order department supplies, coordinate equipment repair, make department staff travel arrangements, etc. Process and coordinate department accounts payables and expense vouchers. Attends meetings as requested to provide meeting minutes. Respond to inquires (phone calls, mail etc) from internal or external customers. Receives inquires and provides routine information in accordance with instructions provided by manager or other senior staff. Requires understanding of Bank's products/ services/ policies or procedures that affect the department. May provide procedural matters to staff. Refers more complex questions to other staff or to the manager. Compiles data for various administrative reports. Prepares complex spreadsheets and table from raw data and provides basic mathematical computations. May coordinate or maintain department budget or other record keeping functions. Provides research on exception expense amounts/charges. May monitor the budget and reviews general expenditures to ensure they are within budgeted guidelines. Gathers information so variance can be explained or corrected. Processes any changes as instructed and approved by management. May perform personnel activities including coordinating interviews, employee orientation, maintaining payroll records and employee profiles.
This position typically requires a high school diploma or G.E.D. and 3 to 5 years of office administrative experience.
PC knowledge (Microsoft Word, Excel, Powerpoint and Lotus Notes). strong interpersonal and verbal communication skills with the ability to work independently. Able to set priorities and work within strict and demanding service levels and time frames. Should have strongly established administrative/general office skills including 10 key, typing speed of at least 45 wpm, and the willingness to learn new tasks. Should have the ability to organize and coordinate multiple work assignments and follow-through on completion.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.
A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.